PURCHASER

Responsibilities:

• Review invoices for accuracy of billing, payment dates and any comments or notes attached to the invoice
• Resolve all routine billing issues, including determining appropriate charges for an item or service, fixing or modifying an invoice, requesting additional detail on the item being purchased, reviewing a purchase order to ensure that an item has been received from a vendor, and preparing a revised invoice if billing is incorrect
• Assist with payment of third-party vendors who are working on a project for which the company is responsible
• Resolve any of the following issues: make a purchase order on behalf of the company; process a purchase order or receipt of goods or services; review, process or pay bills
• Manage office inventory by assigning or reassigning responsibilities for processing each order or receipt of items or services
• Resolve any payment disputes, such as: asking for a credit memo; asking to be paid in full; requesting an explanation for why a payment was returned
• Respond to requests from vendors and customers regarding invoicing and payment, and requesting delivery of company products/services
• Assign duties and responsibilities to others who may complete some tasks without having direct contact with the vendor
• Assess the need for purchases (such as equipment/inventory, supplies and software)
• Develop a building maintenance plan and oversee the carrying out of this plan in terms of staffing requirements and materials required to perform work maintenance duties
• Ensure that all supplies are current and in adequate to meet anticipated needs
• Identify and recommend cost-effective ways to purchase goods, services, and equipment
• Supervise outside vendors who provide goods and services, such as transportation companies.
• Maintain vendor file by providing information, such as payment policies for each vendor, list of vendors with contact information and other information, such as products or services provided